Skill set "outreach coordinator"

Descriptions from August 1, 2024 posting at U. Michigan's Center for Japanese Studies.

These particular functions and avenues to engage the public, the campus audiences, and special interests (art people, language learners, engineers and medicine and science, etc) are probably similar for other world regions where outreach is one responsibility for creating knowledge, maintaining (teaching) knowledge, and applying knowledge (serving in problem solving). It is a long list of diverse activity but is indispensable to advancing the next generation of experts, as well as stimulating awareness and interest among non-specialists, too.

Public Programming

Lecture Series

• Work with Center Director to plan the annual lecture series (approximately 20 lectures a year).
• Support the solicitation of nominations, issue invitations on behalf of the director, schedule speakers, and arrange speaker travel.
• Plan event logistics for each lecture by arranging the venue, webinar hosting, refreshments and hosting; coordinating tech support; setting-up and breaking-down for the events; and coordinating co-sponsorships
• Process payments and reimbursements for each event and ensure they are handled accurately and in a timely manner.

Film Series

• Coordinate the Winter film series each year by ensuring lineup information is communicated between the faculty curator with Marquee Arts.
• Ensure agreements are signed and any additional events are coordinated with stakeholders. Ensure introductions are coordinated with speakers.
• Act as the point person for collaborations with area stakeholders for Japan-related film activities.
• Work with stakeholders for film-related special guests, like directors or artists, to arrange travel and event logistics for appearances, including reimbursements and payments. 

Ann Arbor Japan Week (AAJW)

• Write a grant application for Ann Arbor Japan Week.
• Coordinate AAJW in collaboration with community partners and other stakeholders to develop a schedule of events.
• Foster and enhance relationships with the sponsor as well as various local partners and collaborators.
• Provide event logistics support and staffing support with AAJW events to ensure activities run smoothly and meet attendees? needs.

Other Event Support

• Coordinate and support the Center's short-term artist residencies and visits, working to provide travel and visa support, event coordination, and guest management.
• Assist other Center staff on large-scale events such as conferences, workshops, and receptions.

K-14 Outreach Programming

• Administer CJS K-14 teacher programs working with partners at U-M, Michigan public schools, local Japan-related communities, regional schools, colleges, and universities to increase the visibility of Center resources.
• Learn Title VI grant requirements and ensure that projects and processes are compliant with requirements.
• Work with the CJS team to develop budget for outreach projects and resources for the public.
• Collaborate with other outreach coordinators to organize annual teacher workshops, planning logistics for the event, responding to inquiries from educators about available curriculum materials related to Japan, and acting as a liaison between the university and Japanese outreach organizations/programs.

External Communication and Reporting

• Publicize and promote public programming to CJS communities and general public.
• Work with II Communicators team, vendors, and temp staff, as well as design tools to create marketing assets for circulation and posting on CJS website.
• Circulate assets via email, using CJS Mailchimp client, and via CJS social media channels as well as print circulation.
• Provide data and narratives on CJS outreach activities for various reports, such as the East Asia Title VI grant and other outlets.
• Coordinate annual newsletter production in consultation with Center Director, working with Center communities and staff to gather written materials.
• Coordinate production timeline and deliverables for the Center's publicity materials, including newsletter, with internal stakeholders and vendors to ensure deadlines are met and maintain quality control.